Privacy policy

GDPR Statement

At Winter Satellite Workshop, we are committed to protecting and respecting your privacy in compliance with the General Data Protection Regulation (GDPR). This statement explains how we collect, use, and protect your personal data during the event.

Data Collection

We may collect the following personal data from conference participants:

  • Name, title, and contact information (e.g., email address).
  • Affiliation and professional details (e.g., organization, job title).
  • Payment details for registration purposes.
  • Photos and recordings of sessions.

Purpose of Data Processing

Your personal data will be used to:

  • Manage event registration and participation.
  • Communicate important updates about the event series.
  • Provide conference materials and follow-up information.
  • Facilitate networking opportunities among participants (e.g., attendee lists, event apps).
  • Document the event (e.g., photography, video recordings).

Legal Basis for Processing

We process your data based on your consent (e.g., when registering for the event) and legitimate interest (e.g., managing the event effectively).

Data Sharing

We may share your data with:

  • Third-party service providers assisting in event organization (e.g., data processing, payment processors).

Data Retention

Your personal data will be retained only as long as necessary for the purposes outlined above, unless longer retention is required by law.

Your Rights

Under GDPR, you have the right to:

  • Access your personal data and request a copy.
  • Correct or update inaccurate information.
  • Request deletion of your personal data (where legally permissible).
  • Withdraw consent at any time for specific processing activities.
  • Lodge a complaint with a data protection authority if you believe your data rights are being violated.

Contact Us

For any questions or to exercise your rights, please contact us at: satelliteworkshop@aalto.fi

By registering for and participating in Winter Satellite Workshop, you acknowledge that you have read and understood this GDPR Statement.